Executive Assistant

About the Role

The Lukens Company (TLC) is an award-winning full-service marketing agency that is seeking an Executive Assistant to join our Administration Department in our Arlington, VA office.

The Executive Assistant will provide administrative support to the President & Managing Partner. This position will involve record maintenance, expense reconciliation and reporting, company travel assistance, and meeting coordination.

What You’ll Be Doing

  • Scheduling internal and external meetings and appointments

  • Preparing materials for meetings

  • Recording meeting notes and distributing to attendees accordingly

  • Drafting and editing documents and reports

  • Assisting with the creation and production of RFPs, presentations, and proposals

  • Registering for events and conferences

  • RSVPing to client events

  • Contributing to event coordination as needed

  • Coordinating all aspects of travel (air, ground, and accommodations) and composing detailed itineraries

  • Overseeing office equipment functionality and inventory of office supplies

  • Purchasing and shipping miscellaneous items

  • Reconciling and recording expenses

  • Entering data and maintaining files

  • Analyzing and improving internal processes

  • Maintaining office-wide communications for employee recognition and celebrations

  • Working with building management on all building-related matters, maintenance, and improvements

  • Conducting general research

  • Providing support to the Administration Department as needed

What We'd Like to See

  • Bachelor’s degree

  • 2-4 years of administrative, project management, or relevant experience (experience working on events is a strong bonus)

  • Strong customer service skills and the ability to establish and maintain goodwill with clients and employees

  • Excellent communication and writing skills

  • Self-starter with a demonstrated capability to manage multiple projects, prioritize a variety of tasks, and think on your feet to meet ever-changing needs and deadlines

  • Exceptional organizational skills and meticulous attention to detail

  • Comfortable working in a fast-paced, deadline-driven environment with quick turnarounds

  • Adept at working cross-functionally, problem solving, resolving conflicts, and suggesting ways to improve processes

  • Proficient in the use of Adobe and MS Office software (Outlook, Word, PowerPoint, and Excel)

  • Ability to learn new technology systems quickly

  • Results-oriented and team-first attitude

  • Inclination to learn and grow professionally

  • Desire to work for a values-driven company that seeks to improve the world for the better

What We Offer

  • Competitive compensation

  • 401(k) with match

  • Medical, dental, vision, life, and disability insurances

  • Flexible PTO and generous holiday observances

  • Learning and professional development opportunities

  • Paid parental leave

  • Company-sponsored volunteering

  • Remote work

  • Collaborative and entrepreneurial work environment

  • The opportunity to be part of a friendly, dynamic, and hardworking team excited about delivering high-quality work and great results for our clients

About Us

The Lukens Company (TLC) is an award-winning full-service marketing agency that provides expert direct response, donor development, and fundraising services to nonprofits, cultural institutions, advocacy groups, and faith-based organizations. Since our founding in 1986, our passionate team of creatives have partnered with cause-oriented organizations seeking innovative, data-driven strategies to achieve bold goals that change the world for the better. Our 35+ years of experience across a diverse client base enables us to deliver unique, compelling multichannel campaigns that captivate audiences and yield transformative results… all while being delivered with an unparalleled commitment to our clients’ missions. Join us!

The Lukens Company is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Ready to Apply?

If interested, click here to apply.

Questions?We’d love to help.

Contact Us